Research Centre Manager, Centre for the Study of Democratic Citizenship (ADM2B, GR 5)
Job Category: Term position or Developmental Assignment for management and excluded
The Centre for the Study of Democratic Citizenship (CSDC) is an inter-university Centre currently based at McGill University with approximately 30 faculty members and their students and postdocs from five Québec universities. It is an active hub of research support and research-related events, activities and training. More information about the Centre can be found at: http://csdc-cecd.ca/. The CSDC currently seeks a dynamic person to fill the position of Research Centre Manager.
The Research Centre Manager works closely with the Centre Director and helps to set the Centre’s agenda and organizes the Centre’s activities. The manager’s tasks are organizational, administrative, communicative, and financial in nature.
Administration and communication
• Manage and oversee all the administrative activities of the Centre;
• Implement administrative procedures, policies and processes within the Centre;
• Research, develop and promote standards and practices required for compliance of University processes with external agency regulations;
• Participate in the development and implementation of policies and new initiatives that support the strategic direction of the Centre;
• Liaise with all units within Financial Services, Office of Sponsored Research, Faculties/departments as well as other appropriate units within the University;
• Develop and maintain the Centre databases; the preparation of the Centre’s annual report and report to university units and funders;
• Analyze problems, determine course of action, and provide advice to the Centre Director on problem resolution;
• Supervise and train casual employees in the daily operations of the Centre;
• Oversight of the Centre’s communication activities, including website and social media platforms.
• Maintain contact with the media and other communication outlets, as well as non-academic and academic partners and organizations.
• Participate in ad hoc project assigned by senior management;
• Administer, monitor and reconcile the financial operations and budget of the Centre.
• Advise supervisor on status of accounts, prepare quarterly and annual financial reports;
• Manage and organize a wide range of research events, academic and policy-oriented seminars, public outreach activities, workshops, the annual retreat, training activities, steering committee meetings, and other events;
• Supervise the hospitality, travel and facilities arrangements for Centre members and visitors.
Other Qualifying Skills and/or Abilities
• Strong strategic thinking and demonstrated financial analytical skills.
• Previous experience in budget procedures and financial research administration.
• Demonstrated ability to troubleshoot, solve problems, take initiative, prioritize and work well under pressure and to meet deadlines.
• Must be client service oriented.
• Proven ability to communicate well with staff at all levels, international experts in their field, government leaders as well as visitors from other Quebec universities.
• Organizational skills and proven ability to work independently and manage multiple projects.
• Ability to work in PC environment using advanced spreadsheet skills, databases, email, as well as experience with Minerva, Banner (FIS) and Crystal Reports is desired.
• Demonstrated knowledge of University administrative policies and procedures would be an asset.
• English and French, spoken and written.
Faculty of Arts
Centre for the Study of Democratic Citizenship
Minimum Education & Experience:
• Undergraduate degree or Masters degree with either coursework or work experience in a social science discipline (e.g. political science, political communication, sociology, economics or other)
• Three (3) years’ related experience in a financial and office management role, preferably in an academic setting;
• Financial experience within McGill University and experience managing a staff team is highly desirable.
(Grade 05) $55,400 – $69,300 (midpoint) – $90,100
Duration: 1 Year (March 15, 2018 until March 15, 2019, with the possibility of extension (subject to performance and funding approval)
Reporting to: Director, Centre for the Study of Democratic Citizenship
How to apply:
The application package should include the following items:
1.) application letter indicating the motivation, qualifications, skills and experiences, including prior work experience in the areas of administration, office management and public affairs and (if applicable) refer to established networks and relationships with the media, policy-makers and public organizations;
3.) Three names for references and their phone numbers and email addresses;
4.) Attach any other relevant materials that demonstrate experiences in the described job area
Applications will be reviewed until position is filled starting ASAP and should be sent to Dr. Heidi Hoernig at firstname.lastname@example.org. Applications must be received no later than March 8, 2018
We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted.
McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities, and others who may contribute to further diversification.