Student funding – Travel grant

By | on July 9, 2020 | 0 Comment

CSDC Student Funding – Travel Grant

Travel grant instructions for the period October 1, 2020 to September 30, 2021


  • If you have registered for a Travel Grant before September 30 you do not have to register again.

  • For 2020-2021 the reimbursement of registration fees for online conferences up to $ 200 will not count towards the number of grants per degree or stage. Please note that to be eligible for reimbursement of online registration fees you need to register for a Travel Grant before November 6, 2020

  • Graduate students and postdoctoral fellows who have already received the maximum number of Travel Grants for their degree or stage can also register for a travel grant but are only eligible for reimbursement of online conference registration fees up to $ 200.

  • Deadline: November 6, 2020


General rules 

All CSDC students are eligible to receive a CSDC travel grant during the course of their program to make a presentation of original research results at a scholarly conference on a topic that is directly related to the research axes of the CSDC.

A student can receive per degree or stage (postdoc)

  • 1 travel grant/MA 
  • 2 travel grants/PhD 
  • 1 travel grant/postdoc 

N.B. The limit of eligible grants per year begins as of September 1, 2018. In other words, all students’ count of travel grants will be set to “0″ and the counting of travel grants/degree (or fellowship) will begin as of this date. 

Grant amount 

The student travel grant amount is as follows: $750/conference unless the conference is located less than a 500 km radius from your university, the max amount awarded will be $500. 


Students can receive only one conference grant (reimbursement)/year. In other words, students will no longer be allowed to split the travel grant across multiple conferences. This reduces the administrative burden of financial processing. Students are expected to plan strategically how to spend their conference travel monies over the course of their degree.  

Awards can only be dispersed while you are a CSDC graduate student or post-doctoral fellow and can under no circumstances be paid after you have left. 

Advance notice 

In order to be eligible for a student travel grant, all students must notify the CSDC by September 30th if they plan to use a conference grant in the period October 2020 – September 2021. Any student who does not notify the CSDC of his or her intention to use the travel grant by this time will not be eligible for a travel conference grant for the period October 2020 – September 2021. A student may, however, cancel her or his intention to apply if circumstances change, without penalty. 

Detailed instructions.  

  1. In order to be eligible for this travel grant, students must notify the Centre by email of travel plans by September 30, 2020 (incl. proposed conferences, cities, dates).  
  2. Send a complete application (Student Travel Grant Registration Form below) at least two weeks prior to conference travel. 
  3. As a component of their travel conference grant allocation, students may claim per diem amounts with a total daily allowance of $54 CAD for domestic travel and $70 CAD for international travel. Other eligible expenses include travel (flight, train or bus), ground transportation (taxi or public transit), accommodation (the hotel receipt must have the applicant’s name on it), and conference registration and related fees. Note: The CSDC will also reimburse the registration fees for the year 2020-2021.
  4. Students are not allowed to claim travel expenses for other students unless they have first obtained written permission from CSDC staff. 
  5. In order to receive CSDC funding, you must have fully completed (with photograph) or completely updated your profile on the CSDC website.   
  6. Travel claims must be made within 4 weeks of conference travel (Travel claims Form below).  Claims submitted after this delay will not be reimbursed

Student Travel Grant Registration Form – Please send this form at least two prior to conference travel